Adopted June 19, 2012.
The Ward 5 Democratic Committee of Boston shall have responsibility for the general management of the affairs of the Democratic Party in Ward 5 of Boston and shall have the power and duty to act in all matters pertaining to the legitimate interests of the Democratic Party and its members. These By-laws shall be considered a supplement to the State Party Charter and By-laws.
Article I – NAME
This organization shall be known as the Ward 5 Democratic Committee of Boston, herein after called the Committee.
Article II – PURPOSES
The Committee is organized and constituted under authority of and in accordance with the provisions of the General Laws of the Commonwealth, and shall have as its purposes the following: to foster and advance the ideals and aims of the Democratic Party; to work and organize for the success of the Democratic candidates of the District, County, State and Nation; to do all things necessary and incidental to the building and strengthening of the Democratic Party in Massachusetts and within Ward 5 in Boston. These activities shall include (without limitation) the endorsement of, or opposition to, referenda; the endorsement of candidates; the adoption of resolutions and platforms; raising and disbursing of funds for political purposes; voter registration campaigns; and the calling of caucuses. Members of the Committee shall work actively to fulfill these objectives. The Committee may consider and act on such other matters as may be of concern to its Members or the Ward.
Article III – MEMBERSHIP
A. The Committee shall consist of a maximum of thirty five (35) Elected Members, a maximum of thirty five (35) Associate Members, and an unlimited number of Twenty Year Members and Ex Officio Members. All Members must be registered Democrats resident in Ward 5. Changing one’s Party registration or moving out of Ward 5 is considered to be equivalent to resignation, effective immediately. All Members are expected to attend meetings regularly.
B. The Elected Members shall be registered Democrats in Ward 5 who shall have been elected at the Presidential Primary for a period of 4 years together with those elected to membership by the members of said Committee, in conformance with the provisions of law.
C. The Committee may, by vote at any meeting, authorize the appointment of Associate Members. Associate Members shall have such powers and duties as the Committee may determine including the right to vote, except that Associate Members shall not have the right to vote to elect, appoint, or expel Elected or Associate Members or officers or Executive Board members; nor to vote to amend, suspend, or repeal these By-laws; nor to be elected as officers or Executive Board members of the Committee. Candidates for Associate Membership not previously of the Committee shall be nominated at least one meeting previous to the one at which their appointment shall be voted upon and shall be in attendance at both such meetings. Candidates for Associate Membership not previously of the Committee shall be nominated during the third meeting that they attend. Candidates for Associate Membership who were members of the Committee in any capacity in the prior year may immediately be considered for membership at the first meeting they attend.
D. A member of the Committee who has served on this or any other Massachusetts Democratic town or ward committee for twenty (20) or more years shall assume the position of Twenty Year Member. Said Twenty Year Member shall enjoy all the same rights and privileges of an Elected Member.
E. The Committee may vote to add any Democrat living in Ward 5 who is also an elected public or party official to the Committee as an Ex Officio Member. Ex Officio Members shall not have the right to vote regarding endorsements; expulsion of members; or amendments, suspensions, or repeal of By-laws or count for the purposes of determining quorum.
F. The Committee, following the election of its members, shall meet and organize, choose a Chair, First Vice Chair, Second Vice Chair, Secretary, Treasurer, and such other officers as it may decide to elect. At such meeting the Committee may add to its elected members provided it does not exceed the total allowed by law as found on file with the Secretary of State’s Office.
G. Vacancies in the Elected Membership shall be filled by vote of the Committee. Associate Members, if any, shall be the candidates first considered for filling these vacancies.
H. Members may be removed in conformity with Sections II and V of the Charter of the Democratic Party of the Commonwealth of Massachusetts as well as Article XVI of these By laws.
I. Any member may resign by delivering his or her written resignation to the Chair or Secretary. Such resignation shall be effective upon receipt unless it specifies otherwise.
Article IV – OFFICERS
A. The officers of this organization shall consist of a Chair, First Vice Chair, Second Vice Chair, Secretary, and Treasurer. These officers shall be elected at the Committee organizational meeting. The Chair(s) and Vice Chair(s) shall not all be of the same sex. Anyone who holds, or is a candidate for public elective office, other than as a member of the Committee, or other party officer, shall not serve as an officer of the Committee. Officers shall not serve more than two consecutive terms in the same office; provided that an officer may serve an additional consecutive term if during one of the two terms he /she serves on an interim basis for no more than one year.
B. There shall be an Executive Board consisting of the officers of the Committee and four others elected.
C. Officers and other Executive Board members shall be elected every two years by majority vote of Elected Members at the Committee’s organizational meeting, which shall be held later than April 15. Other officers, if any, and other Board members may be elected at any meeting for which due notice of such election has been given and shall serve a term concurrent with that of the Chair.
D. In the event of death, resignation or the permanent removal from the Ward of any of the above named officers or Executive Board members, their places shall be declared vacant and be filled at the next regular meeting of the Committee. A statement of such changes in the officers of the Committee shall be sent immediately by the Secretary of the Committee to the Secretary of the Commonwealth, to the Secretary of the Democratic State Committee and to the City Clerk.
Article V – CHAIR
The Chair shall, in addition to the duties required by law, preside at all meetings of the Committee, the Executive Board, and caucuses and shall have general charge and supervision of all Committee activities. He/She shall have the power to appoint all standing committees and such other special committees as are created from time to time. He/She shall have the power to call all special meetings of the Ward Committee, Executive Board meetings, caucuses and all regular meetings at such time or times as may seem to her/him to be advisable, subject only to the vote of the Committee in fixing the number of regular meetings to be held during the course of the year.
Article VI – FIRST VICE CHAIR
The First Vice Chair shall preside at all meetings of the Ward Committee in the absence of the Chair. Upon the absence, resignation, and/or removal of the Chair, the First Vice-Chair shall act as Chair.
Article VII – SECOND VICE CHAIR
The Second Vice Chair shall also be known as The Affirmative Action and Outreach Advisor and shall be responsible for developing strategies and activities to expand participation in the Committee of the Party’s Affirmative Action target groups.
The Second Vice Chair shall be Chair of the Membership Committee. The Membership Committee shall recommend criteria for Elected and Associate membership to the full Committee for its approval; shall recommend candidates for Elected and Associate membership to the full Committee; and shall make such other recommendations concerning membership on the full Committee as it deems appropriate. Notwithstanding any other provision in this paragraph, any Elected or Associate Member may nominate for Elected or Associate membership any individual eligible for Elected or Associate membership under these By-laws, who meets the criteria for Elected and Associate membership approved by the full Committee.
Upon the absence, resignation, and/or removal of the Chair and First Vice-Chair, the Second Vice-Chair shall act as Chair.
Article VIII – SECRETARY
The Secretary shall keep a record of all proceedings of the Ward Committee and shall issue notice in accordance with Article XVII to each Elected and Associate member of each regular meeting of the Committee and the time and place of said meeting at least seven days prior to the date of the meeting. In an emergency, the Secretary may call a meeting with at least 24 hours notice. The Secretary shall, within ten days after the organization of the Committee, file with the Secretary of the Commonwealth, the Secretary of the Democratic State Committee and the City Clerk, a list of the officers and members of the Committee; and shall immediately file with the same officials a statement of the changes in the organization or membership of the Committee thereafter.
The Secretary may establish rules by which certain activities count as attending regular meetings. The Secretary shall announce these rules at the beginning of each year. If no new rules are announced, the prior year's rules shall continue to be in effect.
Upon the absence, resignation, and/or removal of the Chair and both Vice-Chairs, the Secretary shall act as Chair.
Article IX – TREASURER
The Treasurer shall have the custody of all funds belonging to the Committee and shall pay all orders subject to the approval of the Chair and shall procure and file vouchers for all such payment. No expenditures of funds of the Committee shall be made by the Treasurer outside the regular activities or expense thereof except upon the approval of a majority of the Committee at a special or regular meeting. She/He shall submit a report of the financial condition and transactions of the Committee at all regular meetings. A detailed report shall be provided at least semiannually.
Additionally, the Treasurer shall file reports with the appropriate state and local offices with regard to fundraising. The Treasurer shall open a bank account or accounts in a bank or trust company. Funds may be deposited by said Treasurer in such account or accounts and may be withdrawn by the signature of the Chair and/or Treasurer.
Upon the absence, resignation, and/or removal of the Chair, both Vice-Chairs and the Secretary, the Treasurer shall act as Chair.
Article X—EXECUTIVE BOARD
The duly elected officers shall constitute an Executive Board, which will meet as necessary in between regular meetings to formulate plans, implement policies, make recommendations to the Committee, and attend to such business as may arise. The Committee shall vote to elect four additional members who shall also be voting members of the Board. The Committee may vote to add any Elected Member of the Committee who is also an elected public or party official to the Executive Board ex officio. All Elected Members and Associate Members may attend Executive Board meetings but may not participate unless invited by the Board.